Reading and replying to email messages can waste tons of time each day. There are several tips that I have found work well for me. I have specific times each day that I check and respond to emails ( even on Slummer Vacation!!)
Once I have looked at an email I figure our first-should I read it? If is is important enough to be read then I figure out the next 6 items.
1) Do- I reply if I can do so in 3 minutes or less.
2) Delay- move to a folder on my email to follow up later.
3) Delegate- I forward it to someone who can act on it or who really needs to see it.( I do this for staff when I find info that staff might use)
4)Place in folder- this is for items that I need to keep to refer to- something from the District Office , or administration , or my Dept Chair.
5&6) My favorite s: delete it right away, or unsubscribe from the email . This gets rid of the stuff you do not want or need.
As I have slowly adopted these strategies, I am not a slave to my emails and not overwhelmed by having to many in my mailbox.
Once I have looked at an email I figure our first-should I read it? If is is important enough to be read then I figure out the next 6 items.
1) Do- I reply if I can do so in 3 minutes or less.
2) Delay- move to a folder on my email to follow up later.
3) Delegate- I forward it to someone who can act on it or who really needs to see it.( I do this for staff when I find info that staff might use)
4)Place in folder- this is for items that I need to keep to refer to- something from the District Office , or administration , or my Dept Chair.
5&6) My favorite s: delete it right away, or unsubscribe from the email . This gets rid of the stuff you do not want or need.
As I have slowly adopted these strategies, I am not a slave to my emails and not overwhelmed by having to many in my mailbox.
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