Showing posts with label Office organization. Show all posts
Showing posts with label Office organization. Show all posts

Monday, October 24, 2016

Photos of my desk

On the right- my daily planner book, my librarian notebook and manuals for my library circ programs. My basket is used to put important files and papers.That is my "To Do File"

Right hand side- my weekly files with projects I am working on, also meeting files, budget files, and  files used daily or weekly!

The whole thing - How I leave it almost every night!

Thursday, December 5, 2013

Highly Organized Librarian- Getting Large Projects done!

    One way to become a highly organized librarians is to begin with the end in mind.  Whenever you have a  large project to do which requires a good deal of work , time  and effort  it might be a  good idea to use this technique.

    Start with a clear understanding of what the outcome of the project will be. Think about the inventory done, the book list completed, the  movement of books and shelving,  the final paper or grant project will be.    Then determine how you will get there.

    What is the best way to get the project completed? What steps do you need to take to  accomplish the project.  Think it through.  Then write down the steps you will take..  After writing down the steps , organize the steps in the most logical order.    Make a plan.    Determine what steps you will do and what dates you will do them. Write them in your plan or calendar book.   Figure out what resources or materials you will need to get the project done. Write them into your plan.

   This is system that requires thinking and planning before the actually doing .  Mentally you are preparing the project before you begin the actual work. In this way, if you write down the steps, you have a schedule of the steps and what to do when.  The thinking and list gives you focus on the projects and keeps you on track.

    I use this system which is briefly outlined in The Organized Librarian  Ebook. For details on how to order see  Books to Order tab.

Thursday, September 19, 2013

File Cabinets- taking Charge, taking control


It's  another week at work on organizing the library office ( if you have one)  or your main desk if your workspace is right at the circulation desk.  I am always working and refining on my files and file cabinets to make them more efficient.
   Now that does not mean that I am constantly working on my files and cabinets. It means that almost every week, I spend some time organizing, deleting, and compressing my files. It may be 10 or 15 per week  or  10 minutes per day.   It all depends on  what  kind of shape the files are in and also what other pressing tasks I need to complete that week.
   Do you have duplicate files? I found that in one draw alone I had several files in several places with the same name. Obviously I will take each one and see what is in each one , consolidate and then eliminate.

    Why am I doing this? Well for one reason , it makes things easier to find. Second
reason, I like orderly files. When I need something I don't want to spend extra minutes tracking down two files.  Check out my book The Organized Librarian    ( see pages tab Books for sale) for more tips  on keeping files updated and organized.