Showing posts with label filies. Show all posts
Showing posts with label filies. Show all posts

Monday, March 11, 2013

Organization in the library

       Libraries are naturally organized- mainly the books and resources. The key to  successful  and seamless library programs / tasks is  the organization of everything else.  If you are organized them you will have more time and get more done.  So lets get started!

      You  may have paper, catalog, files , and you may be  overloaded with these types of items floating around your library and office . Do you have stacks of folders? The best way to attack them is to set aside time each day to go through and decided what to do with all of those files, papers, catalogs,  and items lying around.

     Start with three folders or baskets or bins. Mark each one with : TO DO NOW, TO DO LATER,
TO FILE .  Take some file folders.. Also take a trash/ recycling bin.

     Bring  with you a pen, and sticky notes.  As you look at each item/ paper/ file  decide where it should go. Make an immediate decision. Scan though it .  At this time, you can place a sticky note  for the item to be placed in a specific file,

     If you glance at a catalog and see something you might purchase at a later date, mark it with a sticky note  and file it in a folder marked : Possible Purchase.    I also keep a catalog file( noted in The Organized Librarian  ) of catalogs that I refer to on a yearly basis.

    Put each item in the bin/basket/file  if you intend to keep the item .  If it is not needed put in the trash or recycling bin.  If you take 15 -20 minutes each day, in no time you will have your papers /files in order and your library  more organized and efficient.

Wednesday, January 4, 2012

File Cabinets

I finally got to my file cabinets and organized just one! It had NOT been in alphabetical order, so it was very difficult to find things quickly. I also went through and got rid of many files and papers that I did not need.
What a difference! Now I can actually find quickly what I need. I will get to the second one tomorrow or the next day. This is a different school from when I wrote the book The Organized Librarian but I am leaving the filing section like it was. I need to get another file cabinet at my present library because my historical and general files are upstairs in the k-3 library and are not easy accessible to me should I need them. Those cabinets also need to be organized but that is for another day,