Friday, April 7, 2017

Budget Book- a good way to organize

      A few years back I was on my "notebook ". I organized all my important papers into three ring binders to keep everything straight and items together.   I decided last week  ( I 'm at the middle school now) that the note book organizing was the way to go  to keep like items together.  It worked at the public library  when I had a tiny tiny office,  now here my office is bigger but has even less space  and places to organize important papers.

     The first thing I did was to organize  and figure out how to build my binder. Previously I had items in two hanging file folders that were located on my desk placed in one of my file holders. Every tune I took one out to work on something ( which was weekly) the papers would either fall out or get in the wrong spot.

      So in the binder  I put  four divider tabs.  The first was labeled pending, so all the purchase orders still  out / not received were hole punched and place behind this section. I also made a section marked general in which I placed information about the  budget in general- amounts for  materials and supplies, amounts for chapter 53 ( funds for books state assigned).  So depending on the PO , I placed them in whatever tab they belonged.  These were the completed  Po with items we had received,

     Now when I have budget papers  they are finalized, I hole punch them and put them in the proper section. When I pull out the book, the items stay where they belong.  It makes it easier to grab what I need and also is much easier to keep in order.  MMMMM What else can I put in those binders??

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