Organizing your office - Part 2

   What else can you do to keep your office and workspace organized? Here are a few more ideas to help you keep focused and organized for maximum efficiency.

   Phone Book

     Always keep a 'phone book' of names and numbers of colleagues . Keep this listing close to the phone so you do not have to search for a number when you need to make a quick call.  I keep mine in a listing in a clear plastic page protector. It is pinned on the bulletin board that is where the phone is located.
   I also have this listing on a computer file, so if I need to update some one's number , I can quickly fix the number and print out a new list.
   A similar page I have pinned next to this one, is a listing of teachers and administrators extension numbers. This way I can quickly find a number if I need to call a classroom.
    If you have a speed dial phone, keep your most used numbers on it.  You may also want to keep a printed listing of what numbers you have on speed dial.

    Business Cards

     If you have a collection of business cards from vendors, only keep the ones that you actually do with business with, or hope to do business with.  One way to organize these is in a rotary card file. Other way would be to use a three ring binder, and get a plastic business card holder.  Since I am a big fan of organizing with notebooks this is my favorite way to go.

   You could also scan your cards into a computer file for your desktop.  Just remember to mark it accordingly so that you can find it quickly.

Technology Tools- Wired Wednesday

      Animoto is a tool that students and teachers will love to use.  We can be very creative with Animoto and provide students with a way to show information  acquired through research or creativity.

     Educators can apply for a free Animoto Plus account for use in the classroom. Its many features can be used to create amazing presentations  which can incorporate images, video clips, music and text. 

     Animoto has a variety  of tools for creating videos in your classroom.  Some of the features : share on Facebook, twitter,  or youtube, embed to your blog, Hugh defination video quality. Add image captions, title card to narrate your video or presentation.

      On the site you can also preview some great examples of how other educators are using Animoto with their and for their students.

http://animoto.com/education/

Wired Wednesday- Technology Tools

    Having readers make book trailers  is a great motivator for continued reading among all students. Students promoting books provides skill practice in many areas ( reading, writing, organizing, analyzing, just to name a few).  Book trailers for readers can be in many forms,  many of the sites we have mentioned in this blog can be used to make book trailers, or posts  about favorite books,
  
   One site that is wonderful for this is :  http://www.booktrailersforreaders.com/

   Michelle Harderode, teacher librarian , has developed this  site. On it you can find  book trailers she has produced, and also student produced book trailers.  There are so many great features to this website.  There is a section on readers theater, authors book trailers and tips for making book trailers with students.  You can find trailers on newly released books.

   Under special features there is information on book trailers and the common core, research on the value of making book trailers, battle of the book information, and literacy lessons for school librarians.

  Since the sub title is "Spotlighting Books for Kids and Teens" , you can just start introducing this site to your students to help them find great books that they want to read!

Library Policies- Book Selection

  What other library policies do you have written down( or at least in your head?)  A book selection policy will follow your Collection Development policy. ( See March   blog post)

   In your book selection policy, how do you select books that will be purchased for your library? Do you read reviews before purchasing? How many do you read?    Does what you do for selection all make sense and is it a reasonable way to select books for your collection?Whatever you do, refine and write it down.   
  
   In my policy , I have written that I will read  two reviews for non-fiction and three for fiction. I will check also  the ALA listing for children's / teens books and will check other award lists for recommended books. The policy also details what  the current curriculum is following , and will note that library selection of nonfiction also depends curriculum requirement I had this written down in detail in my book selection policy.

     With your mission statement, your collection development policy and your book selection policy, you are now on your way to your policy and procedures book . I will continue to add different topics / statements  so that you will have a complete book for your library . Keep me posted as to what  you have and what you are working on. 

Organizing your Office-

       Maintaining a neat  and organized office workspace is an ongoing process.   You should never think that you are organized  and that is the end.The initial  organizing will be the most work , but you can begin seeing improvement after a few sessions.  When you think you are done , then you will be on a maintenance schedule  similar to  keeping your house work  done.
   
      If  you have read my blog on 3/11/13 about Organization in the Library, and files and piles and have started to begin this process then you are on your way. By now your library will be looking and feeling more organized and you will be getting more work done  and feeling better and better.
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    Let's look at some other areas of your office and library where you might want to be more efficient. Look at an office supply catalog ( print or online ) When you do you will so many organizing tools.  If there is a spot or area that needs redoing , look for ways that organizing tools could help you accomplish that task.

   Where you do keep your files?  Do you have adequate file space? Are the files in order?  Keep your file with your current to do and daily activities close to where you work.  Other files that are needed can be kept close to your desk.  Files that are needed but not looked at daily can be kept in another file cabinet .  ( I call them my historical files)

    Develop and keep a consistent naming system for both your  print and computer files. ( See The Organized Librarian book)   This will help you to easily find and retrieve the information and files you need .

Wired Wednesday- Technology Tools

bookinitat50.blogspot.com

      There are so many links on this site!!   It is great for librarians, teachers and parents. Librarians will love it! 
       Under Library and Literature Lesson plans you will find links to Curriculum and Standards, library scheduling, information units, and literature units. There are also links to technology units.
      Also there are many links to literature web sites. The site has links for both elementary and secondary levels.
      Under Information Literacy, there is a small list of Web 2.0 tools for use by teachers and librarians .In the Media Lit tab there many links to resources for librarians and technology teachers to use with students of all ages.
      The  Library Curriculum tab is arranged by month and has links to lessons,  topics, and authors. I can't  wait to see the new ideas for each month.
     There are tabs for each month  with ideas for  lesson ideas and step by step models. Also there are extensive author links, and  also links  for books on each age level.
     Check out this site, you will be amazed on how much information you can use  to help you with.  .  Your staff will love it too! 

Library Policies

    So you have your mission statement and your goals and objectives.  What policies do you have in printed form?
   You may want to get your collection development and book selection polices and procedures written and down and accepted by your Administration/ Board.
   Why should you have Written Policies? Sooner or later, if it has not happened already, someone (parents, patrons, administrators) will question  why you have a book or books in your collections.
   With theses policies( having been hopefully approved and accepted)  you can refer  the question to the written policy ( More information is in  The Organized Librarian)
  To begin your policy for collection development and book selection, think about whom your library serves. What kinds of information do they need, what types of books do they like to read?
  If you are not sure  or want to have an accurate picture find out by asking your patrons ( students, teachers , ect) through surveys, polls, informal discussions, and informal interviews.
    With your audience in mind, prepare your collection development policy.    By using inventory statistics,  begin noting how will develop and expand your collection.  What areas need to be expanded upon? What  formats do patrons and students want?
  This policy , when finalized, will specify subject areas to be developed , with other areas noted to be maintained and eventually developed. A time frame for development would probably be included,
Also there should be statements about how long the policy will be in effect and  when the policy will be revised and updated.
  This policy will help you in purchasing item,s The collection development policy will ensure continuity in selection and revision of materials for the library collection.