There are several rules of organizing your day to get more accomplished. I read everything I can on organizing in hopes of reducing the stress of having much to do in a short amount of time. Organizing my time seems to help the most. Through my reading, I have found some things that work for me and may also work for you.
Step 1: Keep a running record/ master list of items you need to do. Put anything you can think of that needs doing on your master list. That way it is written down and you don’t have to worry about forgetting something. I am sure there is an app or an online way to this but I still like to use pencil and paper. If you find a good way to do this online, go for it, if that works for you.
Step 2: Build your daily to do list. Take items from the master list and put them on your daily list. But only write those tasks that you can realistically do in one day. So don’t overload yourself. Give yourself some leeway if you have scheduled items, or if you find that some tasks might take longer than expected.
Then at the end of each day (or at the very beginning) take 15 minutes to map out your priorities to see what your daily schedule will look like.
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