Magazine management

   How do you manage your magazines?   How do you keep track of if anything is missing?  There are many ways to do this. One of the easiest is one described in The Organized Librarian ( See under tab for books for sale).

   Now that I am in a public library , my clerks do most of the keeping track and it is one thing I do not have to stress about.  When a title is missing , I just give a call to our magazine supplier and our friendly Allison takes care of it.

 But I do recommend   keeping a listing of what magazines you receive. Now I also like to track how times each title goes out so I can decide if I will reorder when the renewals come up. 

 We bar code each one as we get  a newer one each month. Which means the current month does not go out, but back issues can. 

 Our present magazine rack is not the greatest. But I am hoping that our Friends group will be able to purchase a regular one for us.

 We keep the magazines for a year and then we discard them. We have a "Free Box" where patrons can recycle their magazines. So at times we will place the outdated magazines in their.

Managing magazines in libraries- part two

      As mentioned in the previous blog, we are discussing how libraries manage magazines.   Many libraries both school and public  libraries circulate magazines . There are a couple ways to do this of course.
     One would be to simply have cards and write the title, month, and year at the top. When the borrower wants the magainie , he/she would just sign  the card. Then file it and when returned cross off the name.
      In our computer world there is also the tech way. If you do not have a large circulating magazine collection, one way would be to place a bar code on a card . When a patron wants a magazine , simply scan the card under the persons name and then add ( on the fly as many circ programs have the capability) the title and month/year of the magazine.   When returned , just scan in and keep the card for the next time a magazine is wanted.
      The other tech way which is more labor intensive but easier in the long run would be to place on each magazine a barcode and put the information into the computer when it arrives. In that way the  person at the circ desk can just scan it and the patron/ student is good to go.  Again on check in- just scan the magazine and return to the magazine shelf.

Managing magazines in libraries- part One

         How do you manage your magazines?? Do you let them circulate? Do you hold them for reading in the  library?
      There are many questions and differences of attack in the circulation and storing of magazines.  Also now that the computer age is here, many have done away with many of the issues of magazines .
        But Patrons and students like the magazines , and they do get read.  Many students come in and just want to read the papers and look at the magazines.  More and more families do not receive magazines and newspapers at home .
        One way to go is to  not let them circulate and have them be read in the library during open hours. This may be the easiest to do. Check in the magazines when they arrive , put on a couple of  prpperty stamps., arrange them on the shelves, and straighten them at the end of the day.
         If you chose this route- you many find that some just happen to"walk" out the door.  Yes, the most popular ones will be not in good shape.  But that will be the case in either option of holding or circulating.
        Another plan for magazines is one that many schools and public libraries do with their magazines. They hold the current monthly issue and let the back issues  go out. This seems to work well for the most part.
         If you  decide to circulate your back issues the next problem is how to go about it?  There are several different ideas here. One is to simply write down on a card the title of the magazine, issue/month and year, and place the borrowers name on  the card. File by date due. When the item is returned - cross out or erase the name of the borrower.
        Save the Card for use if some on else wants the same issue-  These cards could be made up ahead of time so they would be  at the ready when a patron wants to borrow a magazine
         What do you do with your magazines?  What are your issues with magazines?