Library 2.0

  The library of today is all about library users.  We want to keep the patrons we have  that use our service. But an important goal is to actually seek out those who do not use libraries and it services and attract to show all we can do.

  So we , as librarians, and staff, need to embrace new ideas and technologies that will help us deliver services and involve more users.  What are these new technology's? Many we have discussed here in this blog in the past. They are also found on other blogs and websites.

  Just a few we have yet to explore here : tagging, library catalog 2.0, My space, virtual worlds , and library 2.0.

As I do more research, I will try to  give a review/  summary and let you in on what I am learning. similarly  if you find something great , post a comment here to share!

http://www.ibiblio.org/

  I just discovered  this site and it looks like it will be a great source for all public libraries What exactly is .ibiblio  ?  Home to one of the largest free information databases online, ibiblio.org has something for everyone.
   users can browse through the catalog of many unique collections. There are free databases  that provide information to almost any question.
  On ibiblio there have  freely software and information, for topics such as music, literature, art, history, science, politics, and cultural studies.  it is a resource used frequently by audiences of all interests and backgrounds
   The free software is way beyond me  but many more techie would probably be amazed.  What I like is the search on the categories.  The most things that I have used gives a description and a direct link to the information,  Use it to search history and you can be lead to some fascinating sites with  great detailed information. 

   I will have to continue to search on this tool to really see all it has- Check it out , It looks like it will be helpful!

Weekly Memo's For Staff

  About every other week, I will send out a weekly memo. The reason I do this is so I can keep the staff informed of various events, activities, policies, and  other items that I  need to tell them.

  The weekly memo helps me because  I can write it once and then know that I have told everyone what I needed to tell them and I don't have to ask- "Did I tell you.....?"  

   My next step will be to post the weekly memos on our library Libguide  ( More on that in another post), so that  the staff can refer back to the weekly memos easily and not have to search through their emails  to find the email I sent.

  Some items I might include:  updates to policies and procedures,  new programs coming up, food drive/pet drive month,  opening & closing procedures,  items to be done when at the circ desk,  birthdays and graduations,  monthly tasks, and other housekeeping items.

 

More Information needs of the Community

Communities libraries also provide local business with needed information: statistic, addresses, legal information, and computer assistance classes.

   Individuals also can be provided with career counseling, resume update, and interview skills,.  Students also have their "work" and need help with assignments,research, and computer tasks. They also may require data bases, and guidance in locating  homework sites, information,, and  other required  tasks.

  Finally , Readers Advisory (direct & indirect)  : Patrons may just want a good Book to read!! Librarians and clerks who are readers can provide assistance and recommendation in this area.

 So Public libraries are very much an important part of the community. We must keep up with community wants and needs. We must seek to provide what the community and our patrons want and need . In doing  so we become a vital and important part of the community and will be seen as a community hub.

Esstablishing Routines- Floor time Part 4

There are many other activities that I do during floor time: Yes I want to be available to assist patrons and help them find answers to questions.  However , since I am never sure when that may occur I have some routines that I do while I am waiting for patrons to need help.

 One of the  first things I do on a daily basis is check the bathrooms for needed items and I keep my eyes open for anything I think may need attention.  I will also straighten shelves, put in book supports,post flyer's, and rearrange brochures in the stands.

 Another item I do at least once a day is straighten up the newspaper stand, and check on the magazines.  I have an old magazine rack which always needs straightening.

 During "floor time" I will also keep my eye out for  bulbs that need replacing, plants that need watering, and  anything out of place that needs to be put back right.

 Also during floor time, I can fill the copiers with paper,  work on book displays,  and  go over items with my staff that need to be addressed.

So "floor time" is a busy time but I can be on deck to help patrons and also get a lot accomplished!

Community Information needs- Public library resources & programs

    Libraries provide information for people who live and work in the community.  So we need a variety of resources , and an understanding of the kinds of questions and resources that our patrons may need. A lot of people expect to find their answers at the library or the library 's website!
   
   Patrons may be seeking many different facets of information.  For example , product information, : before making a major purchase, many want to find out the quality and features of a product. This can be done at the library through journals or different website searches.,

   Health information is also a big need by  many.  Patrons want information on how to stay healthy, diet and exercise books and magazines, information on medical conditions and lifestyle choices,

 Patrons also need to learn about their communities, and their county's government and their representatives. They may need to contact then for help or to become part of the decision making process.

  How to do it- Patrons like to attain knowledge to do it themselves.  They can learn car repair, baking and cooking, fixing household items and building use items.   How to books and sources are one of the most attractive items to patrons using the library.

  Patrons also use the library for personal enrichment.  They want to read for pleasure , play online games, check favorite websites, enjoy special library programs and gather with like minded  groups of people.

Establishing Routines- Part 3 - Floor Time

 "Floor Time" is when I am Not in my office( that is Desk Time- see Establishing Routines- Desk Time).  Each day I try to spend as much time as possible  on 'Floor  Time". Why?  because I want to be viable to the patrons and the staff and I want to be available for help  when needed.

  This is a time when I am really 'being' a librarian by assisting patrons with reference and reading questions. During this time, I can help patrons locate books,  provide computer help, and discuss reading   suggestions and preferences.

   There are many other tasks and activities that I also do during floor time which helps me keep tabs on the physical site of the library building. This is a challenge  because we are in a 100 year old bank building so something is almost always is needing attention.

Professional Reading Journals for Public Librarians

  There are many great journals  for public librarians.   The two we receive and share with the librarians in our branches are : BookList , and Library Journal.  Both of these are excellent . I also find that the articles are great- especially the ones in Library Journal.

 I use these for mostly reading reviews of the latest books  and look  for their stared reviews and special sections on various genres.   Both also have great websites.

. Booklist is a book-review magazine that has been published by the American Library Association for more than 100 years. It  is widely viewed as offering the most reliable reviews to help libraries decide what to buy . It  also has an extensive website and database, e-newsletters, webinars, and other resources that support librarians in collection development and readers' advisory.


  Library Journal is another  trusted and respected publication for the library community. Built on more than a century of quality journalism and reviews, Library Journal  provides  features and analytical news reports covering technology, management, policy and other professional concerns to public, academic and institutional libraries. They have vast reviews and  evaluate 8000+ books, ebooks, audiobooks, videos/DVDs, databases, systems and websites.

Magazine management

   How do you manage your magazines?   How do you keep track of if anything is missing?  There are many ways to do this. One of the easiest is one described in The Organized Librarian ( See under tab for books for sale).

   Now that I am in a public library , my clerks do most of the keeping track and it is one thing I do not have to stress about.  When a title is missing , I just give a call to our magazine supplier and our friendly Allison takes care of it.

 But I do recommend   keeping a listing of what magazines you receive. Now I also like to track how times each title goes out so I can decide if I will reorder when the renewals come up. 

 We bar code each one as we get  a newer one each month. Which means the current month does not go out, but back issues can. 

 Our present magazine rack is not the greatest. But I am hoping that our Friends group will be able to purchase a regular one for us.

 We keep the magazines for a year and then we discard them. We have a "Free Box" where patrons can recycle their magazines. So at times we will place the outdated magazines in their.

Book Processing

 You still may be processing  your new books. And you may be getting tired of doing it and wish it were done.  Especially in a public library when you may get a shipment every month.  How can you get it done and still do something / anything else to have your library in good shape ?    In "The Organized Librarian" I give some ideas  on getting everything done or at least not feeling so very overwhelmed at all there is to do.

        But I still get the feeling that the books will Never  get all done and then a new shipment comes in with more books. Now I love love new books but I want them to be all ready for the staff and patrons, and not have them staring me in the face.   So what I do is this , depending on the number of other things I need to do , I set a daily goal of the number of books  to do each day.  

         The rest I 'hide"- no I really do not hide them , I just place them on a cart facing toward the wall or in a closet  so I do not see them 24/7.  Then I get the book goal done as soon as I can - coming in early, staying late, making sure that the other activities I need to have completed  are finished. If I am having a good day- I sneak out the next days goal and do them. 

        If there is a great day of only a few classes or a meeting that I do not have to attend then I sometimes do a marathon day of stamping, date due slips,  and  putting on genre stickers.  Then I really feel great about getting all the books ready.

    
    

File Cabinets

 Making your file cabinets easy to use!

     At my new position, there was stuff filed in the file cabinets but not in hanging file folders and not in any kind of order.  so it was very difficult to find things quickly. I also went through and got rid of many files and papers that I did not need. I had to make sure what to chuck and what to keep.

    At the public library level , you are required to keep many records at least 7 years.

    So this is what I did. First I took EVERYTHING out.  Then I got a stack of new file folders and new hanging file folders.  I made new folders for almost everything that looked dog eared and ratty.

   Then I  rehung the hanging folders and filed items in ABC order.   I also have a small cabinet in my desk.  I did the same thing.   I made files and got the hanging file folders  and put that in Alphabetical order.

   What a difference! Now I can actually find quickly what I need.  Now as per  The Organized Librarian , I want to make a listing of what is in each drawer so that when I need to find soemthing I can check the list to see where it is located.

  I still have the files downstairs to do but that is another days' job.

Establishing Routines- Part 2- Desk Time

  At my new position of library manager, I am still trying to figure out routines and schedules.  I still struggle with using my time wisely.  As a school librarian, I had one large room and multiple classes, and the regular library duties.

  As library manager, I have  regular library duties , and then I also am the manager of a three story building.  So this is a learning curve for me, and I am slowly figuring out the routines and changing them.

  So I am dividing my time into two parts : library duties and building duties.   The library duties are also  a little different in that I actually have a book budget in which I can purchase books each month and I can get the latest best sellers that patrons want.

  So in establishing my routines I am deciding  between ' desk time" and 'floor time'.  During my desk time, I  do the following activities at designated times: First thing in the Am ( before opening) check emails,  track wireless, check answering machine .

  Also I have Desk time  during coverage of lunches: Again I check emails, work on purchasing lists, reading reviews,  printing out calendars, flyer's,  making phone calls.

  At the end of the day, I also do a little desk time: again check emails, make phone calls,  file papers,  clean up my desk,  make plans for the rest of the day, and check my calendar and planning books.
I might also during  any of these times, write down questions I may need to ask my Director or Assistant Director.

Library Signage

  Library Signs are important to both students and patrons  in that they help them find sections and areas needed. Even more so in a Public library or a large school library.signage is important because  it will save you and your staff time  in answering continuous questions about where things are located.

  So think about  several things before making signs.   What sections do you have and do they need to be noted ?   What areas are you always directing patrons to?   The most obvious are of course , fiction, non-fiction, children's room, Ya room, or reference section.

 Depending on your library , you may also have  a computer lab/area,  over sized book shelf, large print books, archives ( local history) or  reading or study area.  

  Having signs for these will allow you  to define areas of the library where many patrons / students  want and need to be.   So now for the signs: what kind will you have? 

  If you have a large budget, then check out the library suppy catalogs or find a local person that can design and make signs for you.  The advantage of this is that these will be lasting signs.  Hang them carefully and you will use them for many years.

 If your budget is not large, then do what I do. I made colorful signs on a power point program or a publisher program.  I then cover them with contact  paper.
 These signs  will be placed where needed.  In a few years if I need to make new ones I will. The advantage of this is if I move areas around , the signs are easy to move around also.

Promote with new technologies

 Use the newest technology to promote your library. We have already discussed blogs, podcasts, and other printed promotions  But what about  the really new stuff?? How about twitter,  wikis, you-tube,  Facebook, texting,  and   Apps?

  The teens and young 20's know all this stuff and if you want to reach them, then try to get some of these Social Media and let them help you get the attention  of the younger generation.   At our library we have just hired two young  people on our staff for children's and adult programming. I am hoping they can show / teach us which of these are the most powerful to attract teens and 20- 30 somethings into using the library and all its resources.

  What are you doing in your library to attract the younger set?  Can you share with us what you do to get the teens and young adults into the library??

Your Circulation Desk

   Start at your circulation desk is a good way to organize and begin to be more efficient.    This is the one place where everyone spends a lot of time, the circulation desk!
   Take 15 minutes the first day you can , and see where you can be better organized and more efficient.

    Do you have pencils/ pens handy both for your use ,  your assistant and even your patrons / students.   Get some sharpened and ready. Make a can that people can grab if they need too.

    Look at your calendar. Do you have one? Is it up to date? Clean it off so you can see and write or pencil important dates/ tasks for you to remember. The calendar is one of the most important things for you to use in your quest in being organized and efficient!

  Other  tools that you need at the circulation desk:    Information on programs ( if at a public library) cards to sign up for a public library card,  phone books,   paper clips, paper, staples,  tape, and glue.

  Most importantly keep your items needed for circulation: date due stamps, stamper, re-inker, slips or  slip printer,    and  slip printer paper.  Also keep a supply of pockets if you use them and  other items related to the check out of books and materials.

Establishing Routines

   Where ever you are in your  life's work , trying routine of regular  tasks is worth thinking about and establishing .  Determine   what routine tasks you normally do .

   One idea is to take 3 by 5 cards and write down some of your regular tasks.  I would do a daily card and list the items that I do on a daily basis. ( Circ stats,  checking emails,  ect)

   Then I would do a weekly one - figuring out what needs to be done on a weekly basis. ( magazine check in / straighten, 

    Lastly I would do a monthly list ( on a card if it was big enough)  and list the tasks / jobs needed to be done.  ( reports,  calendars,

    When looking at all the cards , I can then figure out which items should be done when I am fresh and  ready. Morning  happens to be my best time for important tasks, typing, reports. and financials. .

.   This I placed up on my board with a card file  I can glance at that and see what tasks I need to complete.    I can figure out when to do certain tasks, at times that are convenient.It seems to work for me. Try it you might like it.

Successful strategies for PR

   Library's and their staff strive to develop promotions that catch the attention of patrons and future patrons. We want to draw both types of patrons  to our programs and events.

  So what can we do? With a little thought we can develop strategies that work for our communities. Here are a few:

 1) Eye catching book displays, add to that a poster to emphasize and clarify what the display is about.

2) Well designed flyers and newsletters. They should have details about programs , events, and resources.

3) Your website for the library. Make it interactive, interesting and information, Add a blog, podcast, photos,- anything to attract and hold patrons attention.

4) Advertising?  If you can afford it ,use local papers and radio stations, Promote the library, programs , events and resources,  Some local media welcome library information in press releases. They may also provide  a space or time for a library column or library spot.

5) Friends Groups- This group may host programs,. collect funds, and and help promote the library.

6)  Staff members  are a gold mine! Make sure they are knowledgeable and enthusiastic and can discuss and promote programs, resources, events and exhibits,

Early Word. com

   EarlyWord.com is a site for librarians  that will help in collection development and  will also assist them in the Readers Advisory capacity.  Almost each day there are posts on new books coming out, or book reviews  of some of the newest books.  Also included in many post are related video clips.

  I just discovered this  and I am liking what I have found!   The site looks like it will be very helpful in keeping up with the newest and best books for libraries and patrons.

  On Fridays , there is a New Title Radar which alerts librarians to titles that will be coming out the next week.  Books that are recommended are the one that are going to grab the headlines.  Also there is an email newsletter ( I have not signed up for that yet) and book / author news.

  Each week there are hold alerts - which show titles that have long wait list s, titles that are sought after and also information on Media attention to certain titles.

  Of course, there are many lists included in this site.   Just to name a few: best seller lists, list of books made ( or being made) into movies, past best sellers, and awards lists.

  There are lots of features in Early Word.   I really want you to check it out because I think you will find a lot of substantial information here for you to use.

   Other Features:  book previews, major book award lists, publisher contacts, media coverage, and galley chat ( once a month discussion and hot-list- not yet published books)

  Once you get  on there, let me know what you think.

Library Publicity - Part 2

   Before publicizing your library, find out what products and services your patrons want. Do research on this through surveys, questionnaires , and informal discussions.  While you are in this stage, you also want to find out how your patrons perceive the library.

   Develop goals and objectives bases on your mission, and on the results of research on what patrons want and expect.  Select strateg9es that will help promote  the products and services . You want to find strategies that work best, are affordable, and reach your patrons.

  Create a plan of action that outlines each step needed to carry out the publicity plan.  Publicity and marketing can help you establish a positive image for the library in the community. along with the improved image, Pr and marketing will help patrons to feel a part of the library community and therefore they will become more involved in the library's resources, programs, and events, and special exhibits.

Library Publicity

  Help your library's image by using PR ( Public Relations) to establish the library's position in the community.  Public Libraries provide services and programs that support the community in many ways.

   PR  encompasses communication  and helps  establish a clear identity.  this sends a clear message about the library's mission and goals.

  As a school librarian I always  believed in having a library mission.  As part of a library system in a public library, I believe the mission statement is even more important.!

  Review you library's mission statement, library values, and philosophy of service. And if you dona;t have  a mission, work on this first and foremost.  This will serve to guide you in your public relation's   goal of getting the word out about  your library.

   When doing PR, keep in mind the unique contribution that the library makes to the community, Your patrons ( and how they use the library)  and the many sources of information  that you have available .

  Your PR depends on theses items to five it focus and form.  Keeping this information in mind when determining how you will precede and carry out your PR and marketing plan.l

Organizing your work! Organizing your office space!

I am a big fan of using three ring binders for organizing papers and materials needed on a day to day basis.  Every years I devised a plan book that goes along with y schedule for the year.. It is put in my main notebook which I use every day/ In this same notebook I keep a variety of papers and other items that I refer to on a daily basis.

    Another note book has records for ILL ( Inter library loans) and magazine/periodical records.  A large note book - which will soon be divided into two notebooks- is the common core standards.  In another note book I have my library curriculum for the different grade levels that I teach. A project I would like to do is put all lessons and worksheets for each grade level into a three ring binder, probably by grade level

    A current  large project is the yearly budget and the work  that goes with it.  This is in another labeled  binder. I keep handy the last years binder  to refer to.

     All my binders are labeled on the spine and of course on the front. I use tab dividers when I need too to keep all papers in the proper subject/ topic area. My binders are next to my work/circulation desk.  They can be pulled out and items found at a moments notice.  This binder system keeps me organized and my desk neat!

Blogging For libraries- Part 3

   Use your blog to inform patrons about library news, library events and programs, and exciting new books, magazines, and ebooks.

  The reason to use a blog  is that blogs are different because patrons can respond to  your posts and add their insights and opinions.  They can tell you what they think about what they are reading, what they like to read, what they would like to see at the library, and how they use their personal technology to read and obtain information.

  The key to getting responses to your posts is to have engaging , inviting, and inspiring posts that lead to patrons comments and responses. 

  Blogs can be a very good way for both libraries, librarians, and patrons to connect.  A blog can  lead to a great community feeling and more conversations about books, reading, and events.  Libraries can spread the news about everything that goes on. With a blog , there can be great ability to bridge the conversation gap, get to know the [patrons, and showcase all that happens at your library.

Blogging for Libraries- Factors

   When you are beginning a library blog, there are a few factors to consider before starting .  Doing this first planning session will make your blogging easier. Your blog will be tighter and more interesting.

   First of all , determine the purpose of your blog.  What is your focus or main reason for writing and promotion   your blog.

  Secondly, decide who will write the posts, and who will monitor and proof read the entries,  It is a great idea to have several staffers who will contribute to the information and post. That way there is not just one person responsible and  burn out will be greatly reduced.

    Determine which blogging platform you will use. Using a free platform will virtually  eliminate the cost of  to the library.

  Also consider the amount of time that the  staffers will need to write their posts. You might want them to have a specific time to work, or possible just use downtime during the slow parts of the workday.  Determine how many posts per week will be published.  It is a great  idea to have posts waiting ('in the wings') and just have someone go in and publish  on the determined day. ( This is what I like to do- have  a bunch all written and I just publish them on a regular day)

   Finally , begin with a list of specific topics, themes, or article ideas. Any of the staff can recommend  ideas to throw in the "post " pile of ideas.

We Read/ Revish Reviews,

 WEREAD is a website that has been produced to assist adults ( Parents, teachers and Librarians)  to encourage youth and children to find the joy of reading and writing.  
   This site is free and one of its goals is to make reading more fun , stimulating, and enjoyable.On the left hand side of the page are links related  articles on reading, links to free  reading sites, book ideas for planning reading sessions, reading skills that students need. a parents group, and a link to reading groups.  
    One of the most helpful links is literacy and parenting resources. This leads to many links that will educate parents  about the importance of reading and writing.
   The best link , I think, is the 'Free Kids Books' .  This leads to sites where student can  actually read books online.

   Revish Review is another site that has great content . On Revish ,users can read and write book reviews, keep a list of books they are reading  Users can also participate in book discussions with other readers and reviewers.  Guidelines to writing reviews are green.  They look for meaningful reviews that help others decide if they will read and like the book reviewed.

  

Organizing your office - Part 2

    What else can you do to keep your office and workspace organized? Here are a few more ideas to help you keep focused and organized for maximum efficiency. An organized office is very  conducive to getting a lot done.

   Phone Book

      Always keep a 'phone book' of names and numbers of colleagues . Keep this listing close to the phone so you do not have to search for a number when you need to make a quick call.  I keep mine in a listing in a clear plastic page protector. It is pinned on the bulletin board that is where the phone is located.
      I also have this listing on a computer file, so if I need to update some one's number , I can quickly fix the number and print out a new list.
     A similar page I have pinned next to this one, is a listing of teachers and administrators extension numbers. This way I can quickly find a number if I need to call a classroom.
      If you have a speed dial phone, keep your most used numbers on it.  You may also want to keep a printed listing of what numbers you have on speed dial.

    Business Cards

     If you have a collection of business cards from vendors, only keep the ones that you actually do with business with, or hope to do business with.  One way to organize these is in a rotary card file. Other way would be to use a three ring binder, and get a plastic business card holder.  Since I am a big fan of organizing with notebooks this is my favorite way to go.

    You could also scan your cards into a computer file for your desktop.  Just remember to mark it accordingly so that you can find it quickly.

Bookish

    The slogan for Bookish is Discover More Books!  And you really can on this easy to use site- another Social Media site for Book lovers!

     Type in a book you love and you can get recommendations for other books that you will like to read.   Search for your favorite authors and favorite books.  Read book related articles, exclusive reading list, and video interviews.

     On this site you can also find and search by  genres s, There is a pull down tab with many genres.
You can also discover the newest release on this site.   Also sign  up for their Newsletter which is free and delivered to you email.

     Look at their list of BESTS and read samples of some of the newest books, This site is also a place where you can link purchasing the books that  you want to read.

     I like to browse through and see what are the newest items  that have been published.

Using a Blog to promote your Library

      A library blog ( which can be attached to your website or as a stand alone) , is a great way to continuously promote your libraries ( school, public, academic) resources , services, and event.Blogs can be used on its own or in addition to an electronic or print newsletter.

   There are many advantages of writing a library blog, First of  all the work may be shared , there can be more than one author.  The content of blogs can be archived and search able.

  The best advantage is that patrons and readers can comment and post about the content. There can be posts on book review, events, displays, and musings. There can be pictures of the library and events, and the staff.   A blog forms a community of interested persons.

    A blog posts the information immediately, so you can advertise something new and important. Blog software is easy to use and most of the time free.( Free is great for all libraries!)
The software  makes it easy to change design and layout to keep readers interested.

  So consider why you may want a library blog, who will help with it ( writing's, photos, pod casts) and how often your blog will have new posts.

   More to follow next week, on other factors to consider on having a library blog.

Organizing your office- organizing your files

                      Organizing your office to be more efficient can likely mean polishing up your filing system.     Providing  you have an in basket , you can begin . 
                            As you go through your basket ,determine what file it should go into. Give your files  names that will be  easy to recall  .   I made a listing of my file folders  and what is in each file  drawer so that I do not have doubles  in my cabinets (  see The Organized Librarian book).   Another  good idea would be to make a file index to go in the front of each file cabinet or drawer. This will help  you locate files you need quickly .
                     You may also want to figure out how long you will keep files. If they are dated , then you can easily  look at the items and determine if new material has been inserted and if the old can be thrown. If you do this on a regular bases then  your files will be current ( and not overloaded with outdated materials)
                      Take time each day or week depending on your schedule to go through your in basket.   I have three files into which I mark  :  To Do, To File, Catalogs.
                     I only keep catalogs that I know will be useful or that I will order from. These are kept in a separate file drawer marked by letters. When I file a new one , I throw the old one out unless I have marked some items/ titles for purchase.

                     I also have historical files that I keep for reference. These would be budgets from years past, book requests from staff,  old policy's, handbooks,  old curriculum, and other items that I do not use , but like to keep to refer  to if needed.

Library Spot.com

   Libraryspot.com is a virtual library resource center for librarians, educators and students , or just about anyone looking for accurate information.  Library Spot was created to help librarians and educators and  students  figure out  how to obtain information  more easily . They bring the best sources together so that those who need the information do not have to spend a lot of time searching through  many places to find the right information

  In the left hand column on the main page you will find helpful links. The most helpful is then section called reference desk. There you will see many topics with links . For example under Encyclopedias, Biography, and Almanacs, they give you links to the most accurate and useful sites with that type of information.

  On the right hand side there are grade level links that show both math and English links that will help each grade level.

  Sites featured are hand selected and reviewed  by their editorial teams  for quality, content, and utility. Library spot is committed to help the searcher find  the best information on the internet  in a quick easy  search.

   Check out this site  and see how very helpful it is!

Step One- Organizing your office.

    Maintaining a neat  and organized office workspace is an ongoing process.   You should never think that you are organized  and that is the end.The initial  organizing will be the most work , but you can begin seeing improvement after a few sessions.  When you think you are done , then you will be on a maintenance schedule  similar to  keeping your house work  done.
   
      If  you have read my blog on 3/11/13 about Organization in the Library, and files and piles and have started to begin this process then you are on your way. By now your library will be looking and feeling more organized and you will be getting more work done  and feeling better and better.
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    Let's look at some other areas of your office and library where you might want to be more efficient. Look at an office supply catalog ( print or online ) When you do you will so many organizing tools.  If there is a spot or area that needs redoing , look for ways that organizing tools could help you accomplish that task.

   Where you do keep your files?  Do you have adequate file space? Are the files in order?  Keep your file with your current to do and daily activities close to where you work.  Other files that are needed can be kept close to your desk.  Files that are needed but not looked at daily can be kept in another file cabinet .  ( I call them my historical files)

    Develop and keep a consistent naming system for both your  print and computer files. ( See The Organized Librarian book)   This will help you to easily find and retrieve the information and files you need .

Writing your Newsletter

   There are certain key ideas to keep in mind when writing your library's newsletter.  First of all, determine your audience  whom you are writing to. If you can identify  who will be reading your newsletter then you will have adjust your tone and readability.

  Then write to that audience as if you were talking or in  conversation with them.  Keep the language ( words) so that it is understandable. Develop your writing style to be short and simple.  Yet don't talk down to your audience.

  Secondly , be consistent in your style. Do not have one article long and wordy and another brief and sparse.

  Think about composing a style sheet for your newsletter so that whomever is writing will know how to proceed. Actually have more than one person responsible is a good idea to spread the word ( and ideas ) around. This guide can be helpful to note font styles, sizes, and other consistent items in the Newsletter.

  When the newsletter is complete, have proof readers waiting to do their thing.  Having 3 others ( who are not the authors!) read and make corrections before publishing is a smart idea.  These persons will look for several items - grammar, spelling, punctuation and to see if all the sentences make sense. This can save the library and newsletter committee from possible embarrassing items in the Newsletter.

Bookspot.com

  Here is another 'social media' site for book lovers. I am having so much fun discovering all these different yet interesting sites where book lovers, librarians, and  readers can meet and find out about new books.

  This is a free resource that helps the reader search for book related content. When you get to BookSpot you will see a listing of main pages on the left hand side. The top sources for best sellers has main list and also has listing by genre, including audio books, Christin, and children just to name a few..

There is a listing of major awards which is helpful for librarians wanting the best for their patrons and libraries.

  The Book Review tab shows magazines which have book review, including NY times, booklist, and Horn Book , just to name a few. This is very convenient for the busy librarian. ( I wonder if there are any that are not!)

  Under reading lists you can find top sources of reading lists and also a "if you liked" section, which is great for readers looking for similar books.

  Another great section for  both librarians is the section on the side called "Behind the book: . This is a very helpful page . One tab is the Book Discussion center. There you can find links to online discussion, publishers guides to books,  and tips for reading groups.  There are also links to discussion guides for a nice selection of books, both current and older titles.

   A great guide for school librarians can be found under Children, and Young Adult in the Genre Corner. There are links to best sellers, reading lists, awards, reviews, and online books .

  The main page has links to other book related sites, lists for librarians and readers, and recent book awards and questions with answers about books.

   So check out BookSpot.com for some really interesting content  and ideas about books!

http://www.bookspot.com/http://www.bookspot.com/

More on Newsletters!

    When  you have figured out the basics of your newsletter frequency and authors you need to decide on layout , design, and format.  What you want to do is make your newsletter tailored to your library. So you need to decide on design, graphics, and layout.  You want to design a unique newsletter that showcases your library. Another item to decide how many pages you newsletter will consist of.

   Front page of newsletter:: Article highlighting major activities or services of the library.   A listing of up coming adult, children, technology programs, events, and exhibits. You may also include a listing of new items, and new technologies.

  Second pages : Short book reviews written by staff , information about Friends groups,   book club news, discussion groups held at the library, ect.

   Newsletters can include clip art, photos of staff or programs, a listing of opening times,  patrons using different resources . Don't forget to obtain photo releases if using pictures of patrons - both adult and children).

  Even just a  two page newsletter can highlight the most important aspects of the library. It is also a great way to advertise  its programs and service. Keep in mind that the newsletter is intended to inform, inspire and grab the attention of patrons and future patrons,





 

Another List! Accomplishment List!

    Here is another trick I use that gives me a great sense of accomplishment during the day and week.
I keep an "Accomplishment List"  This helps me keep track of what I have actually done each day, even if it was not on my to do list.
   At the end of each day ( or during the day) I reflect on what I did get done and what I actually did.  Did I make important phone calls, did I assist a patron? Did I work on a project that was not on my list?   Did I complete a job necessary to the management of the library?

   I write this down in my planning book what I actually did- especially if it was not on my list to cross off.

   At the end of the month, I would look back on the list and the major activities. Then if the library board, or the Director needs to know what I've been doing or what I have accomplished, I can look back and give the needed information.

  This also shows me what tasks and jobs I dedicated my time  and energy to. I can also determine, if I need to focus on specific areas and activities. I can also use this list when I am evaluated  so I can discuss what projects and tasks.

Book Browse- another social media site for librarians and Book Lovers!

Book Browse  Visitors can view BookBrowse  for free. You can also join for even  more content- I did not join yet- I am too busy seeing all I can for free.  There are lots to do and I want to see all that I can get for free!

   On the main pates  there is a featured daily book with reviews, publication information and summary, short excerpts , and a reading guide questions ( all for the featured book!)   Also , you will see This Weeks Top Picks, which showcases 10 or 11 books and gives the same information at noted above.

   There is a free twice monthly newsletter with lots of information on the newest books.  Among other tabs,  one is Recommendations by members.  Another is Read - a -Likes lets you browse recommended title and authors. There is a book club tab where members can log in and discuss books.

   Also this site has a great tool for librarians to help keep them on top of the newest books.  We can also use it to help our patrons find their next great read.  It would also be a great help with collection developments.

   The site contains book reviews and other tools in a very user friendly and searchable.   In Book Browse, you can browse or search for your preferences. There are cross references to genres, themes, and time periods. Book Browse pulls the best  books  to help guide readers to the books they will love,   It can also be linked to you local  OPAC at your library.

  Key Features: Browse or Search, Readalikes, Complete Book information, reader reviews, and resources for book clubs.


Bookbrowse

Why Newsletters for Your Library?

   Why should a school or public library create a newsletter?  Newsletters at both the school and public library serve multiple purposes.

  Mainly they help advertise library services and programs.  For public libraries, newsletters can also post hours of operation and holidays dates  whey they are closed.     A newsletter is a way to promote library activities, new arrivals, and special  programs and exhibits. 

 Newsletters are a highly visible , low risk, low cost  , way to communicate with patrons who use the library. It is also a great way to grab the attention of the marginal user.

  The discussion about starting a newsletter are few. Will it be paper or online ? How frequently do you want your newsletter out? Should it be monthly, weekly, bi weekly? That depends largely on who is writing the newsletter, and the amount  of time that the person or group of persons have.

  Once the determination is made on frequency, then the discussion is to figure out format. What will you include?

   Promoting the libraries resources is just one thing to include.  These can be lists of new titles, or titles in a certain genre( think special sections like mystery, biography, cook book, science fiction, ect) Provide full title , author, and call number  so the patrons can use the newsletter to come to the library to get the desired item.

   Also newsletters can promote new devices ( nooks, kindles, ebooks)  which can be borrowed by the patrons.  Articles of new features to the library is a great way to introduce them to patrons ( Wireless, online card catalog, online databases)

  Discussion of library issues is also common in Newsletters,  Promoting library programs, and events is a great idea- advertise workshops, speakers, and exhibits to bring patrons into the library.

   All in all, the newsletter helps the community and beyond learn about the many opportunities and information  available at the library!

To Do List & Folder System

     I have a new thing I am doing and it seems to be working  really well for me. I thought it might work for others so I am sharing here.  When I revise my The Organized Librarian, I will have to include it. Anyway I am getting tasks accomplished accurately and on time.

      Here is what  it looks like. I take  my to do list ( this is my Master list or it could be  from a daily or weekly list. ( Does any one like weekly lists as opposed to Daily lists?) 

     Back to topic:  From My Master list I take a big project with a due date.   I then take a file folder and put a sticky note on the tab to indicate the name of the project.

     Next comes a piece of lined paper. I will write the steps that need to be completed to accomplish the project. At times I may date a segment to be done by.

   Then each day , I spend time doing something on the list. When the segment/ sections is done I cross it off and go on to the next step.

  I find this system works really well on large projects. I can pullout a folder  and do some work on ti . At the end of the day, it goes in my daily stack sorter. This is where I keep the current projects I an working on ( It keeps my desk neat and my focus on what is needed to be done.
  I have been using this for annual reports, volunteer teas, and  thank you letters.   Let me know your thoughts if you try this- I feel really good about my list when working this way.

Wow Library- Interactive Library Webstie

  WowLibrary is a new tool that can be used by libraries ( Mostly public)   to encourage their readers.  This site  provides libraries  with a weekly email or rss feed  on the library's newest books.   This site showcases the latest arrivals and lets patrons scan through  titles to see what is new.

  Patrons and readers can sign in using their email to see if their library participates in this service.  Librarians who want to have this service can ask Friends  groups or other community groups to sponsor WowLibrary so that users can be in touch with  the latest at the library.  ( The fee depends on the number of patrons affiliated with the library.)

  This service makes the library more visible. The newsletter that is sent out weekly can be customized easily.  It can include links to reviews, previews, and the catalog. It also allows librarians to feature upcoming events and programs.

Check on WowLibrary to see samples of what the weekly email looks like.  The e-newsletter shows covers, descriptions , and ratings. Patrons can visit the newsletter and then link to place items on hold. There are about 20 top choices. The site also directs patrons to additional pages of new items.

  WowLibrary

Publicity for Public Library Programs

  When  we are thinking  of publicity for the library and its programs , we need to  be customer ( patron) orientated.  We are selling the library and its programs.

  Our goal is to get the word out about the library in general or on a specific programs.  We need to deliver a clear message about what is new and exciting .

  Our  focus should be on  free ways to promote and inform  the public . 

Some ideas to consider:

1. Establish  favorable press relations with the local media so as to get news of the library and programs out on a regular basis,  ( Think daily, weekly newspapers and publications- shoppers, arts news, , also local radio stations)

2. Represent the library by participating in community groups, planning committees,  and other organizations  to establish the library as a player in community  growth.

3. Develop an identity and image. ( Think Logo,  slogan)   Communicate  library goals  and  mission to the community. Know what you have to offer and continually  be on the look out for ways to  tell / show/  what the library can do for the community!

  This is an important topic, so I will continue to think about library publicity  , learn more, and write more,
  What are your ideas on libraries and publicity? I would love to hear from you!

Shelfari- another 'Social Media " site for book lover and librarians

   Shelfari is another social media site for book lovers.  This is another free site so explore and enjoy!  Registered users can create a virtual book shelf of books read, discover new books to read, and connect with friends and other readers.

  There are several featured lists each day which are created by readers. Also there is a list of  posted  books that are selected by Shelfari's staff.  The site encourages members to share their favorites on the site.  It is a gathering place for  readers, and authors. Many tools are provided  to incite members to connect with others.

   Just a note, Amazon acquired this site in 2008.  It is based in Seattle and was originated in October 2006.

   There are easy to use and very detailed instructions on using Shelfari.  Once you go through these , you can easily maneuver  through out the site and find many interesting things to read and do.  

Tabs to click on Shelfari are a good way to fin d out everything that is on there.  ( Featured, Most popular, Recent reviews, subjects) .  As a librarian , I like to browse reviews and comments about many genres and types of books.
  There is also a tab that features series you may not have heard of. Also there is a 'Best  of" list  and they feature new and popular authors.

Using your To Do List- Managing your list

     Be reasonable when you are preparing both your master list and your daily to do list.  If your list has items like file files, clean your desk, plan for next week, (month, year), you may become frustrated  and resort to not getting anything accomplished.

    Your list should only contain those tasks and projects that you can truly hope to complete within the given time frame of the list.

  One way to avoid frustration is to identify between routine tasks , activities, and projects. Tasks are small items and jobs are done a regular basis. Projects are a bigger  picture in that they have a desired end goal  in mind.

   Most projects ( if large enough) should be broken down into manageable chunks of activities and tasks.  Lets say your Annual Report is due. Some tasks may be collecting data, organizing photos, compiling information from monthly reports, collecting stats from staff members. Each of the those requirements can be placed on your to do list with a competed by date.

    Make you to do list with some goals/finished projects in mind., You may also have routine tasks / activities and then also steps to one or more projects,  This will keep you on track with your larger projects and you will see each  day and week what you have accomplished in then big picture. 

   Remember , your to do list will help you focus and keep you on track. it is a tool , use it that way.

Good Reads- a great tool for librarians

   Have you seen GoodReads?   It is another 'Social Media '  site for book lovers and librarians.  This can be another useful tool to help librarians and patrons  find more good books to read.   Check it out if you haven't seen this one already!

  Those who are registered can check out what their friends are reading and also get an idea of what to read next. There are also ideas of 'read a likes " that are very helpful.

  Good Reads has a great selection  and you can search and browse by many different genres. There are also trivia  games, quizzes  on books and quotes from authors.

   As a librarian, I love the Good Read Choice awards. I use it when I am preparing book lists for buying what people/ patrons really  want to read.  It is a full website. You can see reviews  and ratings of books which are very helpful.  There is also opportunity to join discussion groups, start a book club, and post your own writing.

   Good Reads helps Patrons track their reading and find good books to read, There are also book give aways  and other prizes.

Managing your To Do List

   Okay, you have your to do list or master list.  Does seeing all those items make you a little uncomfortable?:  Use this tricks then,: Look at the list to see if there are some tasks that will not take a long time to complete ( I call this Batching- see The Organized Librarian)

   Take 15 to 20 minutes to complete theses task. Then you can feel wonderful about crossing them off your list. This can include routine weekly items( return emails, make phone calls, water plants, check recycling, do over due list, mark papers, ect)

   Now if you have some bigger projects - what to do? Date them with a time when they need to be completed.  Another I like to do bigger projects is to a) work with the end in mind and b) break the project into a series of tasks ( again   described in The Organized Librarian).

 In this way I can place several tasks foreach project  on a day when I know I have time to work on it.   Put them on your master list first. Then when each task  and project is done you can cross it off both lists and you are one step further  to completing your project.

  You may also note that some tasks never get done nor crossed off. It never achieves priority, Is is important or urgent? Is it something you think you should do? It is something you think someone should do/ Decide if really belongs on your list- Could it be given to your assistant?  Could it be dropped all together? Could it postponed to a later date?

  Your do do list helps bring order to your schedule. it also helps you focus on what needs to be done- what is important to you and to your position   when you can cross items off you will see  exactly what you have accomplished!

Library Thing

    Do you know Library Thing?  If you don't then it's time to check it out.  Library thing is a cataloging and social network site for book lovers.

   Library Thing can help you do lots of things if you are a book lover. You can enter books you own, books you have read, books you want to read, or create / join a group .

    You can contribute reviews, ratings of books, and add or create tags for books. Participate in members  forums.   Library Thing connects people based on book genres, It is almost like an online book club.

    Library Thing and its members provide recommendations for books.  Type in a titles and you can find  which members have read a book and what they think of it.  If you are ready, you can even go on links and have book conversations.

    If you want to 'talk' there is a page that lists all the groups that cover books or topics you may be interested in, When you talk you can read what others think and also post you what you think about the books or topics.

Booklist online- advisory source and book reviews!

  Another great resource for both readers advisories and book reviews is Booklist online. Yes it is one and the same - from the journal Booklist!   And it is from the experts - ALA! So this site and the  journal itself is a great source for  both public and school librarians looking for  reputable reviews.

   BookListonline is a free website that offers a great selection of the Booklist content.  Plus there are many reviews of recommended reviews. Also included are some of the features written for Booklist online. If you are a subscriber to Booklist- you can obtain even more content.  But even if you are not a subscriber there are many features that are available for you to use. There are many columns, departments, and features available.

     Some things to check out on this site :  Review of the day, links to booklists from certain publishers with certain genres, links to Booklist latest articles( Latest- Editors Choices for 2013), links to blogs  from Booklsit staff and reviewers( Booklist Buzz, & Shelf Renewal ), links to current newsletters,  and links to sign up for Free Webinars!

   So check out  www.booklistonline.com/  to find out some  great content and reviews!